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Monday, 17 Adar, 5781
  |  March 1, 2021

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08/17/2020

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A fast-paced construction company in Brooklyn seeking a well-rounded individual to provide administrative support to our office team.



Essential Job Duties:

- Receive and direct phone calls to appropriate staff

- Data entry of accounts payable and miscellaneous accounting support

- Assist in vendor payment processes

- Obtain and maintain subcontractor and client documentation including insurance certificates, contracts, lien waivers, and W-9’s

- Violations management and maintenance, tracking, communications

- Communications with vendors, subcontractors, and customers.

- Perform follow-ups and obtain payment status on outstanding invoices

- Scan, prepare and send incoming and outgoing documents

- Assist in filing, copying, and editing paperwork

- Maintain office filing systems

- Receives and distributes mail and packages.

- Monitors and orders office supplies.

- Assist in miscellaneous Administrative tasks, as needed





Qualifications & Experience:

- Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.

- Possess strong communication skills, both oral and written

- Detail-oriented – quality and precision focused

- Must have good time management and organizational skills with the ability to prioritize multiple tasks

- Experience with QuickBooks

- Proficiency in Microsoft Office; primarily Word and Excel

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